Using Product-Specific Monitoring Rules

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To reduce false-positive violations, compliance users can designate monitoring rules to only run against a defined combination of products, detail groups, and detail topics based on My Setup assignments. This also enables greater control over which rules run against which records, as some monitored phrases may be appropriate when discussing one product, but not another.

For example, a compliance user at Verteo BioPharma creates the following product-specific monitoring rules:

  • The phrase “RA” should not be mentioned when referring to Cholecap
  • The phrase “A1C” should not be mentioned when referring to Labrinone

Sarah Jones is a user assigned in My Setup to Cholecap, but not Labrinone. She speaks with Dr. Ackerman about Cholecap and records the following in her post-call notes:

Explained that Cholecap can help lower A1C levels in diabetes patients and is a potentially promising treatment for RA.

When the post-call notes are processed by Approved Notes, only the Cholecap monitoring rule is applied to Sarah’s note, since she is assigned to Cholecap and not Labrinone. When the compliance user reviews violations, only RA displays as a violation on Sarah’s note, and not A1C.

Considerations

  • This functionality can be combined with Creating Country-Specific Approved Notes Rules for even greater levels of specificity
  • The Product_vod and Detail_Group_vod fields on the Monitored_Text_vod are available in the CSV download file of the Job History Table as long as the user has at least FLS read permission to the fields. These fields do not display if a user downloads the CSV file without FLS read access to the fields.

Prerequisites

Configuring Product-Specific Monitoring Rules

To configure this feature:

  1. Grant admins and integration users the following permissions:

    Object

    OLS

    Record Types

    Fields

    FLS

    Monitored_Text_vod

    CRU

    n/a

    • Product_vod
    • Detail_Group_vod

      FLS permission to this field is required even if Detail Groups aren’t used.

    Edit

    Monitoring_Rule_vod

    CRU

    n/a

    • Product_vod
    • Detail_Group_vod

    Edit

    My_Setup_Products_vod

    R

    n/a

    Product_vod

    Read

    Product_Catalog_vod

    R

    n/a

    Product_Type_vod

    Read

    Product_Group_vod

    R

    n/a

    • Product_vod
    • Product_Catalog_vod

    Read

  2. Grant compliance users the following permissions:

    Object

    OLS

    Record Types

    Fields

    FLS

    Monitored_Text_vod

    CRUD

    n/a

    • Product_vod
    • Detail_Group_vod

      FLS permission to this field is required even if Detail Groups aren’t used.

    Read

    Monitoring_Rule_vod

    CRUD

    n/a

    • Product_vod
    • Detail_Group_vod

    Read

  3. Place the following fields on the appropriate Monitoring_Rule_vod and Monitored_Text_vod object page layouts and Lightning Record Pages:

    • Product_vod
    • Detail_Group_vod

Creating Product-Specific Monitoring Rules

To create a product-specific monitoring rule:

  1. Edit the appropriate Monitoring_Rule_vod record or create a new one.
  2. Populate the appropriate fields:

    • Product_vod – Enables users to select the appropriate product or detail topic
    • Detail_Group_vod – Enables users to select the appropriate detail group

    These two fields can be used independently or used together for further specificity.

  3. Select Save.